Are Your Skilled Trade Employees Terrible with Paperwork? Go Paperless Now
Category : Technology
If getting the employees in your company to file out paperwork correctly, on time, and neatly enough for you to read it is a problem, it may be time to switch your system and to use mobile forms.
Everything is Accessible in an Online File
Each employees forms will be filed in their personal account and folder, and then on the server where the form needs to go. This makes it easy for you to find out how many receipts or invoices come in each day, and you can look into anyone’s personal file to grab a specific document if needed.
Your secretarial staff will see what customers are past due with payments, what parts needed to be ordered, and what employee has unfinished mobile forms because they get alerts when documents are submitted electronically.
Save Time and Minimize Errors
When the employees are filling out online paperwork they will select boxes and choices, eliminating errors from poor handwriting. You won’t have to worry about important details being left blank, and they can type in additional comments on the documents. It’s easy for them to type in people’s name, the type of work call they had, the cost and more, and too have it stored. They will save time pulling up the file if needed, and being able to type and select instead of having to write everything out by hand.
Pull Files Up Anywhere
If you have someone on the job and they want to see what other work they have done for a specific household, or they are trying to pull up information for a client, it’s easy to do when they have access to all the files on the online mobile system. It’s also easy for the secretarial staff to send them a document electronically for the worker to look at on the job if needed when everyone is connected.
Not only do you want to switch to filling out online forms for all invoices, service reports, inspections and more, but you can also get applications to track your, to ensure they are billing you properly for their work. Tracking the workers allows you to see if they were really at the customer’s house at the time they claimed, and they can turn off the trackers when they are done with work for the day. Accepting online or mobile payments can also be helpful. If your employees are bad with paperwork, go paperless. The ProntoForms website has more online resources available.